Preparing for Data Migration

Modernizing Technology Resources


—From the desk of CIO Nick Howald

As part of our ongoing commitment to modernize technology resources, Information Technology Services (ITS) is actively engaged in the process of migrating from our legacy infrastructure, which is approaching retirement.

Currently, we are in the initial planning stages of transferring data from our existing OES shares, such as the S Drive, to Microsoft shares.

Why Is This Important?

In the course of transitioning from the familiar OES shares, it is imperative to understand the impact on user access, permissions and data management. Here's what this means for you:

1. Collaborative Migration

  • Existing shares will be migrated in collaboration with identified key stakeholders.
  • Stakeholders will be initially determined based on access rights at the top folder level.

2. Data Management Opportunities

  • Is there an opportunity to delete old files? We encourage active participation in deciding the fate of outdated data. Data migration will continue independent of file deletion.

3. Changes in Permissions

  • The new Microsoft shares will not offer the same granular nature of permissions as the current setup.
  • Unlike the existing system where permissions can be assigned as small as a file level, the Microsoft shares will have a different structure.

In response to these changes, we are actively seeking groups to participate in a pilot program that will work closely with ITS to facilitate a seamless migration of files. Your involvement as a key stakeholder is crucial in ensuring a successful transition.

Key Details of the Migration

• Collaborative Decision-Making: Your insights will play a pivotal role in shaping the migration process to align with the specific needs of your department.

• Timeline: We aim to complete the migration of all files by September 2025.

If you or your department are interested in being part of this crucial initiative, please contact Tracy King. ITS may reach out to key groups that have been flagged for early participation.

Your participation will not only contribute to the success of this migration but also empower us with a more robust and efficient IT infrastructure.