Operational Updates


Request Moodle Course

A Moodle Course Request process is now in place.  The new process will enable us to meet the Ministry of Education requirements of maintaining students grades and activities for a minimum of six months; Selkirk’s need to retrain data in the event of student appeals or retrieval of missing grades, and will also help manage the ever increasing number of Moodle sites.

To replace the instructor’s previous tasks of backing up/archiving/resetting, the instructor will now complete an online form when you require

  • a new course blank shell or
  • request an existing Moodle course be replicated for use in the next school year (2014/2015)

The new form is at:  https://forms.selkirk.ca/view.php?id=1673.  Each field on the form has an explanation pop up window that appears when the mouse cursor is in the field.

The short version:  If you need your course between now and October 2014,  completing the Course Request form will initiate the process.  New courses and replicated courses will be based on the information you provide on the form.  If a form is not received, the existing course will be hidden and not available to students.


Offering a Spring 2014 course?   Please complete the form so it can be included in the new process.

Definitions of the types of courses

  • Fully online/Supplemental: Courses that contain student data (assignments, forums posts, quizzes, etc) and/or grades.
  • Resources: Courses that only contain documents for students to read or links to follow. Courses without graded activities or student contributions that would be needed in the event of a student appeal.
  • Collaboration/Information Site: A moodle site that is continuous. For example, they are used year round - the semester dates do not apply to the use of the site. Facilitators take the responsibility to unenroll the users (members/participants/students) of the site as needed.


  1. Each school year September to June will have it’s own category on the Moodle sites.
  2. Since there are different types of courses, the moving/archiving/resetting process will be based on the type of course it is.

Fully Online/Supplemental Course

  1. Instructors request a course (New or Replicated)
  2. IT/DL carry out request based on dates supplied in the form
  3. On the instructor specified archive date, course will be hidden, moved into an archive category, and instructor access will be changed to a viewer role which allows viewing of the course but restricts changes to grades or course content.

Resource Sites

  1. Instructors request course. (New or Replicated)
  2. IT/DL carry out request based on dates supplied in the form.
  3. On the instructor specified end date -  instructor access is switched to ‘viewer role’,  students are removed and the course is hidden. If the course is replicated, the old version of the course will be deleted.

Information Sites

  1. Instructors/Facilitators  request course
  2. IT/DL carry out request based on dates supplied in the form.
  3. Sites are move into new category, course is never turned off and editing rights remain the same.

New Committee Sites

  1. Instructors/Facilitators request site
  2. IT/DL carry out request based on dates supplied in the form.
  3. Sites are not maintained by IT/DL except for scheduled system backups. Facilitators control member access.